These configuration settings are only available with the Accounting subscription.
You will use these Accounting configuration settings to manage the way that invoices are produced by TimeSite Pro in the Invoice screen. There are some additional resources that you should also refer to:
- Invoice Overview and related help articles for more information on TimeSite Pro's invoicing features
- Company Setup to record your company postal and delivery addresses
- System Settings > Rates to configure your cost and bill rates
- Images to configure your logos to appear on reports including invoices
- Export Invoices to configure how invoices are to be exported to your accounting package.
- Accounting Settings
- Banking Details
- Tax Rates
- Payment Accounts
- Invoice Item Type
- Invoicing Period
- Payment Type
This screen enables you to configure general settings such as Financial Year End month, Default Currency, and invoice Write off settings. You can specify that invoices should be created as Words docs rather than PDF files. There are certain accounting situations where GST can be excluded from an invoice, this can be specified via Allow GST to be removed from invoices. You can specify that a statement is to be prepared and sent to your client with an invoice, this can be specified via Include Statement with Invoice.
If Enable Multi-Currency is set, then the Billing Currency can be set in Client and Project records.
This screen enables you to configure your bank account details, payment arrangements, and credit card and invoice terms & conditions.
This screen enables you to maintain tax rates by country and state. TimeSite Pro is preconfigured with current tax rates for many countries.
This screen enables you to maintain your payment accounts. This typically includes your bank account and bad debts account.
The payment account is used in the invoice payment record. Go to Invoice > Collect > [select client or project] > Receive Payment > Paid Into and select the payment account.
This screen enables you to maintain the currencies supported by your TimeSite Pro account. You can enable multi-currency support in Settings > Accounting > Accounting Settings > Currency > Enable Multi-Currency.
The Billing Currency can be specified at the Client and Project level. For project, go to Admin > Project > [select project] > Finance > Billing Currency and select the currency from the pulldown menu.
Invoice Item Type
This screen enables you to maintain the invoice items that can be included in a time billing invoice.
You can specify an Extra Invoice Item using these Item Types via Invoice > Invoiced > [select a draft invoice] > Extra Invoice Items > Add New Record. You can select an invoice item type in the Category column.
This screen enables you to maintain the invoice periods set in in the Client record and used when scheduling an invoice.
Go to Admin > Client > [select client] > Details > Invoice Period.
To use the Invoice Period to schedule an invoice, go to Invoice > Schedule > Add New Schedule > Period and select the invoice period from the pulldown menu.
This screen enables you to specify the different payment types that can be used when recording remittances for invoices sent from TimeSite Pro.
The payment type is used in the invoice payment record. Go to Invoice > Collect > [select client or project] > Receive Payment > Payment method and select the payment type.
This screen enables you to maintain the payment terms that can be specified in the Client and Invoice screens.
To specify payment terms in the Client record, go to Admin > Client > [select client] > Details > Terms and select the payment terms from the pulldown. To specify payment terms when creating an invoice, go to Invoice > Invoiced > [select draft invoice] > Header > Terms and select the payment terms from the pulldown.